Letter from the Chief Inspector of General Practice
The practice has an overall rating of good.
We carried out an announced comprehensive inspection at Dorking Medical Practice on 16 June 2015. Dorking Medical Practice provides personal medical services to people living in the Dorking area. At the time of our inspection there were just under 9,600 patients registered at the practice with a team of four partner GPs, four salaried GPs, practice nurses, healthcare assistants, a team of receptionists and administration staff, a dispensing team and a practice manager. The practice has a smaller dispensing branch surgery (Hillside Surgery) which we did not inspect, however we did review the dispensary service at this location.
The inspection team spoke with staff and patients and reviewed policies and procedures. The practice understood the needs of the local population and engaged effectively with other services. Specifically, we found the practice to be good for providing well-led, effective, caring and responsive services. It requires improvement for providing safe services, specifically in relation to medicines management and cleanliness and hygiene. We found the practice was delivering a good service to all its population groups.
At the time of the inspection only two of the partner GPs were registered with CQC. We spoke with the practice manager in relation to this, who informed us they were in the process of submitting the required forms to CQC. We saw evidence that confirmed this was the case.
Our key findings across all the areas we inspected were as follows:
- Staff understood and fulfilled their responsibilities to raise concerns, and to report incidents and near misses.
- Information about safety was recorded, monitored, appropriately reviewed and addressed.
- Risks to patients were assessed and well managed.
- Patients’ needs were assessed and care was planned and delivered following best practice guidance.
- Staff had received training appropriate to their roles and any further training needs had been identified and planned.
- Patients told us they were treated with compassion, dignity and respect and they were involved in their care and decisions about their treatment.
- Patients spoke positively about how they were treated by staff and we noted that this was consistent with comment cards and patient survey feedback.
- Information about services and how to complain was available and easy to understand.
- Most patients said they found it easy to make an appointment with the GP and that urgent appointments were available the same day.
- The practice was well equipped to treat patients and meet their needs.
- There was a clear leadership structure and staff felt supported by management.
- The practice proactively sought feedback from staff and patients, which it acted on.
- The practice issued “calendar packs” rather than “blister packs” for high risk patients or high risk medicines, to assist patients in taking the correct dosage on the correct day.
- The practice had a repeat prescribing system which allowed repeat prescriptions which had previously been authorised for three or six cycles to be re-authorised by practice staff.
- The practice had created a consistent approach to the repeat prescribing system
However, there were also areas of practice where the provider needs to make improvements.
The Provider must;
- Ensure that medicines are stored safely so as not to allow unauthorised access and that all medicines are reviewed for expiry dates.
- Ensure that the appropriate action taken has been recorded where fridge temperatures are above the recommended temperature range
- Ensure that handwritten prescriptions are tracked through the practice at all times.
- Ensure that the cold chain for medicines has been validated
- Monitor cleaning standards throughout the practice and ensure the infection control audit accurately reflects the standard of cleaning and cleaning records.
In addition the provider should:
- Include advocacy and ombudsman details in information given to patients about how to make a complaint.
Professor Steve Field (CBE FRCP FFPH FRCGP)
Chief Inspector of General Practice